About the Job:

Motive is looking for an execution-driven Workplace Experience Specialist to support our team in Taipei, Taiwan. This role will report to the General Manager of Motive Taiwan Office. The Workplace Specialist will play a key role in creating an office environment that can inspire creativity and drive productivity for the business. You will be responsible for ensuring that the Motive Taiwan runs optimally, with an eye towards a great candidate and employee experience. The ideal candidate has experience managing a growing office, developing relationships with property management, and people engagement, and works well with facilities vendors.

Responsibilities:

- Create an exceptional experience for Motive employees and guests

- Run office operations including vendor management, facilities services, maintenance of office, mechanical systems, and furniture; janitorial service, and health and safety

- Work with the Taiwan leadership team to plan and coordinate office and company events, such as Xmas and Year-End parties, in the Taiwan office

- Follow the company processes and systems to ensure a seamless candidate and employee experience (lunch/snack, set up conference rooms, and new hire set up)

- Coordinate with the HR and recruiting team with the new hires' onboarding process.

- Determine improvements of the office under approved budget guidelines and the Taiwan leadership team’s approval.

- Responsible for managing the office seating and space arrangement.

- Ensure security systems and health & safety policies are up to par and communicate workplace safety to employees.

- Maintain Taiwan office casualty endorsement with the legal team.

- Select and supervise vendor relationships (catering, custodial, repairs, interior designer, constructor, outside maintenance and facilities contractors for mechanical, electrical, plumbing, HVAC systems, etc.

- Receive incoming(import) packages/mail and assist with outgoing(export) shipments and shipment tax.

- Work to support the engineering team for equipment purchase

- Send out office communication through Slack/email to keep the team up to date on new hires, birthdays, lunch menus, and general office announcements

- Responsible for the pantry operation including electronic equipment, ex refrigerator, coffee machine and microwave ..etc.

- Be flexible to support the Taiwan team when needed.

Position is located in Neihu, Taipei.